HILE 2021 IN A NUTSHELL:
Hile 2021 is a regional scout and guide camp taking place on 1st – 5th April 2021 in Maijanlampi, Taivalkoski, Finland. We expect approximately 1 500 participants from three scout districts in Finland as well as international scouts and guides!
If you have any questions, do not hesitate to ask: firstname.lastname@example.org.
Hile 2021 is a winter camp with a guarantee of at least one meter of snow! The activities include sleeping in a stove-heated winter tents, learning new winter survival skills, and enjoying all the way the Finnish winter at its best. The camp’s theme is Winter camp of Stories.
REGISTERING TO THE EVENT:
The international registration will begin on this website 1st Dec on and close in the end of January. The registration will be a group registration where we need your group leader to fill in information about your group and its members. Group leader is obligated to enter correct information and must have permission to enroll all the members of the group.
Camp fee is 120€ per participant if you register in the early bird phase between 1st December 2020 and 11th January 2021, and 135€ per participant if you register 12th Jan 2021 – 1st Feb 2021. Camp fee includes the camp, food at the camp and program. Optionally, your group can purchase additional travel package either during the registration or anytime during the registration period. The travel package price is still being set, but it is going to be approximately 40€ per participant. This optional travel package contents are explained more thoroughly in the travel section.
The camp is open for any gender. The camp has set the minimum age limit for international guests to 15 years old. This is to both ensure that the camp experience is not too rough, especially if the participants are not familiar with winter camping, but also on the other hand having decent English communication skills will boost the camp experience quite a bit when chatting with the Finnish hosts. There is no maximum age limit at the camp.
All minors (under 18) should be accompanied with 1:10 ratio of adults, meaning at least 1 adult per 10 minors.
No size limitation has been set for the groups but if the group gets over 10 people, we might need to split your group to ensure the host resourcing. At the camp our international guests will be accommodated with the Finnish hosts, each local group in its own subcamp. The camp size limitation is 1500 participants and this cannot be exceeded.
BEFORE THE CAMP:
After the registration ends (the middle of the February 2021) we will add your group leader to our mailing lists for further information. The international team will allocate and connect your group with the Finnish host local group whom with your group will be spending the camp itself.
The camp organization will provide material in English about the camp itself, winter camping and some pre-assignments we hope you can familiarize yourself and also take part in the before-camp activities.
TRAVELLING TO AND WITHIN FINLAND:
For travel documents, please refer to https://um.fi/visa-requirement-and-travel-documents-accepted-by-finland. Additionally, Finnish Government keeps site https://valtioneuvosto.fi/en/information-on-coronavirus/current-restrictions about the COVID situation related matters. Please note that even domestic travel limitations can be applied if COVID situation demands it.
Best route to our camp is an international flight to Helsinki and then a domestic 1-hour flight to city of Oulu. Currently Finnair is the only airline operating the flights but codeshare is possible within OneWorld alliance. You can also take a train to Oulu from most of the cities in Finland and for example from Helsinki Airport it is quite convenient. The train ride takes 6-9 hours depending on which train you pick. Also, overnight trains are available with sleeping cabins. For train information, check https://www.vr.fi/en. Unfortunately, train company VR doesn’t accept foreign student cards in the trains.
For a small fee we offer our international guests a one-night stay in Oulu (before the camp) and an effortless means to get from Oulu to camp and back. The package can be booked during registration or also separately until the end of February.
The travel package will cost approximately 40€ (pricing to be decided) per participant and includes:
- Assistance on getting from Oulu airport to the pre-camp accommodation.
- The accommodation in local scout group premises in Oulu area.
- A bus ride to the campsite in Maijanlampi, Taivalkoski and back from the camp to Oulu train station or Oulu airport based on your preferences. It is likely that a mask policy will be enforced in the bus.
Please note that the travel package does not include food and that the accommodation is not hotel level. If you only want the bus ride part, please mention it separately in the registration comments. We hope that groups who choose to take the travel package would arrive to Oulu latest the evening prior the camp start (31st March).
It is also possible to travel to Taivalkoski using your own means, but due to Easter holiday season we recommend to take the travel package. Naturally you can discuss this topic with your hosts once we have connected you.
In Finland many people speak good English and travelling, shopping, etc. is easy. The country is very safe and you rarely need to worry about safety matters, not even in the night time. In taxi travel we want to highlight that the prices are not regulated and one company might offer a significantly better deal than another. All in all, taxies are expensive in Finland.
Naturally we do our best to help you with any travelling related questions.
CAMP PROGRAM AND LIFE IN THE CAMP:
The approximate schedule is (updated in November 2020):
- 31st March 2021: Arriving to Finland and Oulu – camp organized accommodation if you choose it.
- 1st April 2021: Camp organized bus ride (if chosen) from Oulu to the campsite in Taivalkoski (approximately 2 hours)
- 1st to 5th April 2021: Camp. More information about the program will be provided later. The camp program will be in Finnish. Translations in English will be provided.
- 5th April 2021: End of the camp. Packing the camp together with your hosts. Camp organized bus ride back to Oulu (if chosen). We can drop you off to Oulu train station or Oulu Airport. Train station is in the city centre so if you wish to stay in Finland you can continue your journeys from there easily. If your departure is not on the 5th of April, you will need to book a hotel or other accommodation on your own.
Detailed lists of personal equipment needed during the camp will be sent early before the camp.
The camp program is designed mainly to the scouts and guides aged between 10-18. For international guests, however, there is a minimum age limit of 15. Due to the adventurous theme and winter conditions, we bet also older scouts will still find it fun and interesting. There is also going to be some organized program for the participants aged 18-22 but currently we do not have any other information on this. Scouts aged 18 or more will also have a very important role on service and taking care of the younger campers during Hile. We will connect you with the local group that shall host you well in advance the camp so you can discuss your role and the activities directly with them.
Our International guests will be accompanied by local scout groups within the camp, so you will only need to bring your personal camping equipment for the Nordic winter to the camp. You will share the stove-heated tents with local scouts. In April the temperature is usually something between 0… -10C during daytime. Nights can be colder though, and even the tents are wood-stove heated, a proper winter sleeping bag and good insulated mattress is necessary. During our previous event the night time temperature went as low as -20C.
Also, the weather sometimes changes quickly: it can be sunny, but it can also be rainy or snowy. Your clothes may get wet in the snowy activities so you might want to change them even during the day. It’s important to have separate set of dry clothes for the night to stay warm in your sleeping bag. Wet clothes are dried during the night in the warm tents. Your local host scouts will help you with this.
The camp program is being planned, but we will have several winter activities coming up. Previous camps have contained activities such as snowshoeing, building things out of snow, common events and of course some more traditional scouting activities like orienteering, environmental themes, cultural events etc. The theme of the camp program is ”Winter camp of Stories” and daily program happens in 3 different program valleys which are Handicraft, Experience and Scout Education.
AFTER THE CAMP AND EXTERNAL ACTIVITIES:
After the camp, and if you have chosen the travel package, we drop you off to Oulu train station or Oulu Airport. Train station is in the city centre so if you wish to stay in Finland you can continue your journey from there very easily. If your departure is not on the 5th of April, you will need to book a hotel or other accommodation on your own.
We are not planning to set up a separate camp organized home hospitality program or outside camp activities. Naturally, after we have connected you with the hosts, you can ask if one/some of them would like to host you longer.
COVID SITUATION AND POSSIBLE CAMP RESCHEDULE:
If the COVID situation prevents the camp to be held in 2021, it will be arranged in 2022.
In case of cancellation, the entry fee and possible travel package fee will be refunded. Unfortunately, any other costs, including plane tickets cannot be compensated. Travel insurance, booking the flights as late as possible and checking the cancellation polices carefully is recommended.
The COVID situation is closely monitored by the camp board and current recommendations and restrictions applied by The Guides and Scouts of Finland and Finnish government are followed. The current Governmental restrictions, including travel restrictions, can be found here: https://valtioneuvosto.fi/en/information-on-coronavirus/current-restrictions.
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